How do I create a PLU

Go Into StockLink and on the left hand menus:

Go to POS Control and PLU.

Creating the PLU
From the PLU screen, you are able to press new, to create a new PLU under the next number in the list, or you can manually type a PLU number and press find.

Most of the time, PLUs are grouped by number. For instance, hot drinks may be 100-199, soft drinks 200-299, whilst food items could be 1000-1099 etc. It is entirely up to you how you want to structure your PLUs. Having a numbering system helps when it comes to editing PLUs.

PLUs can always be bulk renumbered if you need to clean up messy PLUs

Once you’ve decided how to continue, you’ll now be able to make changes to the PLU. The PLU Descriptions are the first boxes to change. By default, the kitchen printers and KV monitors, along with receipt printers, will use the main “description” field, if the others are blank. KP Description and Receipt Description

Drop Downs
Next, there’s various drop-down options. Depending on your system set up, some of these may not appear:
The first four dropdowns are the most important. 

Sales Group is important. You should already have these set up in POS Control → Sales Groups. Choose the correct one from the list.

Print groups are used to group PLUs together on printers, often combined with a function that lets you choose between mains and starters on food PLUs. This is not a mandatory setting
Keyboard Group is another optional setting. Adding PLUs to a keyboard group allows you to effectively generate keyboards on the fly. This could be good for creating lists of spirits, draughts, bottled, etc.

To do this, create a keyboard group by going to POS Control, Keyboard Groups, and choosing theme settings.
In keyboards, you then need to add the keyboard group to your main keyboard, the same as you would with any other item.
Finally, select a keyboard group in PLUs. When you open the keyboard group on the till, it will automatically generate a keyboard with the PLUs on
Prompt groups are used for displaying a message when you select the PLU. The most common use of this is to prompt for a modifier (eg. half, 125ml, double etc.). Prompt Groups are set in POS Control, PLU Prompt Groups

Pricing
There are a total of 36 prices available for one PLU, split into two groups. One is the condiment price, which is used when the PLU is rung through as a condiment, and sales price, which is price used normally. The two groups are then split into 18 modifiers. Modifiers are set in POS Control, Modifiers

Modifiers have two jobs. Firstly, they define the quantity used of the PLU. Secondly, they provide a prefix on print outs, so staff and customers know what size was ordered.

Here is an example of a half modifier:

The factor of a modifier should be calculated based on what you expect the main amount to be.
Half is an easy one, as it’ll be 0.5 always, but wine sizes are a little trickier.
For a wine size of 125ml, the best option is to choose a factor of 0.16666
This is because the standard sizing of a wine bottle is usually 750ML, and 125/750 = 1.66666(r) Getting the factors right is extremely important when using stock control, as it means the system knows the right amount to deduct from the total.

Enter your prices in the correct modifiers. Here I have a pint of Pepsi for £1.90 and half for £1

Condiment Lists
A condiment list is simply a keyboard of PLUs that is linked to a main PLU

For instance, a steak can be cooked in different ways, so you may want a way of adding a note underneath for rare, medium, well. To do this, create three PLUs called rare,
medium and well. No options need to be set, other than the compulsory ones which the system will prompt for upon saving. These three PLUs should be added to a keyboard called Steak Cooking Options

Set this keyboard under condiment lists for the main steak PLU, and it will prompt for a cooking option on the till.

Barcodes
If you have a scanner on your till and sell products with barcodes, the barcodes section allows you to link barcodes to a PLU

Printers/Kitchen Video
The printers tab is for setting which printers a PLU will print to, whilst the Kitchen Video tab is the same, except for KV monitors.

Printer control
This offers various printing options, most are self-explanatory, such as printing in double height and width.

Flags
There’s a lot of flags you can set on a PLU. Many are seldom used. The most common options are laid out below:
 

Allow Zero Price Sale - when this is ticked, it allows the item to be put through as zero price. This does not need to be ticked if you plan to use the PLU as a condiment
Allow Price Override allows clerks to change the price via a function (which can be locked to manager’s only). If the price is set to zero, and the Allow Zero Price Flag is not ticked, it will automatically prompt for a price when putting through. This setup is commonly used for open food and open drink buttons
Prompt For KP Message prompts the clerk to manually type in what gets sent to the kitchen printers/screens. This flag can be used to create a manual kitchen message button
Use Last Print Group and KP flag makes the PLU use the print group and KP/KV of the PLU put through
Allow PLU Edit from function allows the PLU to be edited via the edit PLU function on a till
PLU Does Not Affect Qty stops the PLU from adding to the sales quantity in reports
Stock Countdown - Use Mod Qty. When using the stock countdown feature on the tills, this flag makes it use the modifier factor to calculate the quantity, instead of just taking away 1 each time
 
Flags 2 has some customisable flags, such as minimum age check, where you can prompt to make sure a customer is (x) years old before purchasing and maximum qty per sale, which allows you to sell a maximum amount of the item per customer.

Additional Settings
Notes
PLU Notes can be seen and printed on a till using the PLU Info function. This is really useful for cocktail instructions, and for helping staff answer questions, such as what sides come with a main meal 

Back Office
Accounts Code 1 is compulsory. Many people will have three accounts, Dry Wet and Misc. This is for reporting purposes, but it is fine if you only have one account code set up that all PLUs report to.

This tab is also where you set the tax rate (VAT)
NOTE: The VAT in this tab is ignored if you have the global flag “Use Simple Tax” unticked. If Use Simple Tax is not ticked, you will be using the tax group links system, which is found in POS Control → Tax Group Links